2023 Calendar: 40 Things to Schedule into Your Calendar

40 Things to Schedule into Your Calendar in 2023

Do you want to get a head start planning your 2023 calendar?

Would you like a convenient list of 2023 calendar items to help you get started and stay on track?

Scheduling fixed dates into your annual calendar is an easy way to manage your time.

You don’t have to guess or double-check the status of common personal, professional, and household items, which have a tendency to get lost in the hustle and bustle of daily life.

By taking a few moments now, you can potentially save yourself from unnecessary headaches throughout the year.

In this post, I offer a collection of forty things to schedule into your calendar for the new year.

It doesn’t matter if you use a paper planner or a digital calendar; it’s a smart idea to add these items to your yearly calendar ASAP!

Taking Time to Schedule Your 2023 Calendar

Have you ever taken the time to schedule items into your calendar for the coming year?

If you’ve never done this before, then you don’t know what you’re missing!

Taking the time to review your calendar and enter important information is a great way to stay on track when it comes to your goals and dreams.

Here are a few key reasons why it’s a good idea to take time to schedule items into your calendar for the coming year:

You get a bird’s eye view of your life.

Viewing your calendar at the yearly level is a useful way to gauge what’s going on in your life as a whole. You can quickly see whether or not you’re making progress with your professional and personal goals…or not. This is a great time to set goals, or make adjustments to your goals as needed such as refining daily activities or adjusting your target goal date.

You won’t be caught off guard.

It’s no fun worrying about renewing your passport at the last minute for your upcoming vacation or forgetting your best friend’s birthday is this weekend. When you schedule items into your calendar for the year, you’ll have a “heads up” when it comes to these and other important items. While we can’t guarantee things will run 100% smoothly, chances are there will be fewer of these timely surprises throughout the year.

You won’t have to make room for important things.

Squeezing important tasks and to-dos into your daily affairs can be a pain. But when these important items are seamlessly worked into your calendar…things suddenly become more manageable! Taking the time to schedule important items now means you won’t have to make room for these things in future. You’ve literally “pre-budgeted” your time. No more worrying about how you’ll make time to renew your driver’s license.

How to Schedule Items into Your Calendar

It can certainly seem daunting when it comes to scheduling items into your calendar. You’ve got a whole list of items that have to be placed within a 365 day timeframe.

Not many people are going to spend an entire morning or afternoon adding items to their calendar. That being said, you’ll probably want to plan on scheduling items into your calendar at regular intervals, be it every day, every other day, or at the end of the week. Here are a few scheduling methods to try out:

Schedule items ten at a time.

Each day, or every other day, schedule ten items into your calendar for the following year. This is an easy way to make progress, and keep you motivated.

Schedule items by category.

At the end of the week, schedule items into your calendar using the below categories. This method allows you focus your mind on a single type of administrative item and cross the category off as “finished.”

Schedule items by month.

At the end of the week, schedule a month’s worth of items into your calendar. You’ll be able to capture the essence of the month’s activities at a glance.

Quick Tips for Scheduling Success

Want to make your scheduling sessions a smashing success? It’s all about preparation and planning ahead. These five tips will help you make sure your scheduling goes smoothly:

Feel free to use these calendar items as a guide.

Use these calendar items as a starting place and expand upon them as needed. If you have recurring items that do not appear in this list, feel free to incorporate them into your calendar.

Double-check your work.

It’s a good idea to stop every so often to review your scheduling work. Believe it or not, scheduling items does take a certain level of concentration. You don’t want to find out you missed updating your passport by a whole month because of a tiny error.

When in doubt, add items.

Here’s the real truth about calendar entries: it’s far easier to add an item ahead of time than to try and squeeze something in at the last minute. If you’re unsure as to whether to add an item, go ahead and drop it into your calendar. You always have the option of removing it later if necessary.

Consider scheduling “heads-up” dates.

Hate being caught off guard when it comes to upcoming yearly events such as birthdays? Schedule a “head-ups” note for yourself one to two weeks in advance of an event. You don’t have to do this for every item in your calendar, but if there’s something you absolutely do not want to miss, go ahead and add a little note for yourself in advance.

Prepare for scheduling sessions.

Make sure you have necessary information ready at your fingertips such as: your existing yearly calendar (so you can transfer items like birthday and anniversary dates), an internet browser (to lookup civil and religious holidays for your city, state, and country), identification cards, and paper or electronic documents or statements.

Sound good? Let’s now move on to the different items to schedule into your calendar.

Personal Items to Schedule into Your Calendar

Personal items run the gamut of rest, relaxation, health, wealth, happiness, and everything in between. Make sure you stay on top of annual occurrences by adding these items into your calendar:

Vacation and personal time

Were you able to take all of your vacation and personal time this year? If not, you will want to make this a priority! If you’ve already set aside your vacation dates for the following year, go ahead and add them in. If not, you may want to add temporary hold dates until you can confirm your vacation plans with your place of work.

Birthdays, anniversaries, weddings, graduations, and other celebrations

Which social celebrations are important to you? Is it a roundup of close family members’ birthdays, anticipated graduation dates, retirements, weddings, and anniversaries? List celebration dates for those closest to you. You’ll also want to add invitation dates to which you’ve previously RSVPd to your calendar.

Doctor’s appointments, checkups, and health insurance dates

Make sure you’re keeping you and your loved ones healthy with regular doctor’s appointments and checkups. If you’ve already scheduled appointments for the new year, you can add them to your calendar. If you haven’t yet done so, make a note to schedule one in the coming days. You should also check and right down the coverage dates for your health insurance.

Personal grooming dates (hairdresser, nail salon, spa, etc.)

Look fabulous throughout the year! You can schedule standing appointments at the salon or spa. Another option is to make a series of notes throughout the year (say every month or so) to book appointments for yourself in the weeks to come.

Performance, show, concert, play, event, game, party dates

Did you purchase tickets for an upcoming event or are you planning an epic party at your favorite restaurant? Make sure to add these fun dates to your calendar. Don’t forget to add travel time to the venue in question.

Driver’s license, passport, and other identification expiration dates

When’s the last time you looked at the expiration date on your passport? Now’s a great time to review the expiration dates of all your personal identification cards and passes, and make a note of them in your calendar, along with reminders to update or renew licenses as necessary.

Major and minor state and religious holidays

Yearly holidays vary by country, state, city, and municipality. You’ll want to do some research to make sure you’ve appropriately identified and incorporated these items into your calendar. Fortunately, a lot, if not all, of this can all be done from the comfort of your home via the internet.

Court dates

Have a court date coming up? Be sure to add any dates to your calendar along with a note to collect or prepare documents and materials related to your case a few weeks in advance.

Jury duty dates

If you recently received a jury summons or are currently serving on a jury, now’s the time to add upcoming dates to your calendar. Even if jury dates haven’t yet been selected, it’s a good idea to pencil in potential dates into your calendar for planning purposes.

Personal tax due dates

It’s a good idea to add personal federal and state tax due dates to your calendar for the new year. If you find yourself procrastinating on your taxes each year, you may want to add a note for yourself to start the tax preparation process sooner, rather than later.

Household Items to Schedule into Your Calendar

Household items have everything to do with the running and upkeep of your home. If you haven’t yet set up a filing system for your papers, this might be a wake up call to get things in place in a filing cabinet or other storage unit so you can find items when you need them.

Recurring bill payment dates

Never be caught off guard when it comes to those manual or automatic bill payments. List out the due date for all of your monthly bills on a piece of scratch paper, then locate, and write down the monthly due date next to each. Finally, transfer these dates into your calendar for reference.

Credit card expiration dates

Your credit card company will probably send you updates about card expirations, but it’s a good idea to have this knowledge available to you at your fingertips.

Appliance warranty dates

Do you have a warranty on a recently purchased appliance? Stick this date in your calendar so you know exactly how long you have until the warranty runs out. This can be a reminder for you to make use of the warranty before it expires.

Car service and inspection dates

Treat your car well. Be sure to schedule those car service and inspection dates into your calendar. Again, if you’re not sure when you need things serviced or inspected, at least put in a note for yourself to check on it in a few month’s time.

Utility (water, gas, sewer, electric, etc.) and property inspections

Homeowners have a lot of different items to deal with throughout the year. If you know you’ll have various inspections throughout the year, now’s the time to record those dates.

Credit score and credit report dates

When’s the last time you reviewed your credit score and credit report? Get into the habit now by scheduling a review of these financial indicators at least once a year.

Household construction and repair dates

If you’re planning some big changes chez vous, like construction, plumbing, electrical, HVAC or other improvements and repairs, you’ll want to make note of it. Be sure to get these items on the calendar sooner rather than later.

Insurance (car, house, renter’s, boat, motorcycle, RV, etc.) expiration and renewal dates

Check each of your policies regarding renewals and/or expiration dates. Again, while companies may alert you to these dates, it doesn’t hurt to have a heads up about these items during the year.

Smoke detector, carbon monoxide, security alarm, and other inspections and updates

Safety around the home matters. Make a note to check these items every quarter or several months as necessary to ensure they are in good working order, or need to be replaced, updated, or to simply have their batteries changed.

Spring cleaning dates

Love the feeling of newly spring cleaned home? Schedule a couple of spring cleaning dates for yourself so you’ll have a neat and tidy home when the weather gets warmer.

Work Items to Schedule into Your Calendar

Work items can popup months ahead of time, while others appear on a case-by-case process throughout the year. Regardless, you can stay ahead of the game by making several key notes for the following items.

Project/assignment start, end, and due dates

If you were currently assigned a project or assignment, go ahead and add all those key dates to your calendar now. Only have an inkling as to what it is you’ll be working on in a few months’ time? Go ahead and make a note so you’re not caught completely unawares.

Contract and agreement start, end, and renewal dates

Keep these important dates at the front of your mind by keeping them in your daily work calendar, or elsewhere, such as in a separate project calendar or to-do list.

Invoice and purchase order issuing and payment dates

If you’re responsible for account payable and/or accounts receivable, you may want to incorporate these dates into your calendar. You may also choose to create a master calendar of items so you can keep track of payments at a glance.

Software and hardware expiration and/or renewal dates

When does that software or trial or hardware expire? Take a moment to lookup the expiration and renewal dates for computer software, hardware, and all things website related. You’re sure to save yourself from unnecessary downtime.

Property, equipment, inventory, and material inspections

Once again, these are some handy dates to add to your calendar. You certainly don’t want to be caught off guard when inspection time come around.

Insurance renewal and payment dates

If you own a business and have related insurance, you’ll want to stay on top of things. Take a moment to look at your insurance policies, as well as renewal and payment dates.

Self-employed and corporate tax due dates

You can look up federal and state tax due dates yourself, or coordinate the lot with your accountant and bookkeeper.

Professional review dates

Do you regularly have performance reviews at work? If so, you can add these items into your calendar. At the very least, you can make a note that a review will be coming up in a few months’s time.

Work event and party dates

Have you learned of any upcoming work event or party dates? If so, you can take a moment to enter these into your calendar.

Work holiday, break, and vacation dates

Summer fridays anyone? If you’ve already received these dates, go ahead and pop them into your calendar. If not, you can make a note to check in with HR about final dates in a few weeks’ time.

School Items to Schedule into Your Calendar

School items can be found in a variety of locations. You can find items listed on your school website, directory, or catalogue. You can also find a great deal of information in individual course syllabi.

Semester start and end dates

Generally speaking, you’ll be able to find your semester start and end dates on your school’s website. You can also find a lot of related school date information here.

First and last days of classes, seminars, and labs

Knowing when the semester starts is one thing, knowing when your classes, seminars, and labs begin is entirely another! Jotting down these dates can be helpful if you need to take care of administrative items before classes begin, whether you’re a student, administrator, faculty, or staff.

Individual assignment due dates

Check your course syllabi for details on when individual assignments are due. You can then drop items in as necessary and make a work plan so you’re procrastinating at the last minute.

Group assignment due dates

The same idea applies for group assignments. Managing schedules for many people can be difficult. The sooner you can meet as a group and get your project started, the better off you’ll be in the long run.

Quiz, examination, and presentation dates

Stay up to date with your exams schedule by adding them into your calendar. You can typically find this information in your course syllabi.

Report card or grades available dates

How well did you fare in your studies? Grade date information should be available in either your course syllabi or school website.

School trip and excursion dates

Planning trips ahead of time can be especially useful if you’ve got assignments due the following week. Write down these items  in your schedule as soon as you receive them.

Material and equipment return/due dates

Make sure you end the semester the same way you started it; with no outstanding material or equipments demerits to your name. You’ll want to add equipment return dates for school, extracurricular, social, volunteer, sports, and related clubs.

Performance, show, game, party, and event dates

These items will probably popup organically on their own over the course of the semester. But, if you have a general idea as to event dates, you’ll do well to add them to your calendar now.

School holiday, break, and vacation dates

School’s out for summer! Check your school’s website for general information on school holiday, break, and vacation dates.

How about you? Which of these items do you regularly add to your calendar at the start of a new year? What other items can you think of that should be added to an annual calendar? Join the conversation and leave a comment below!

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About the Author


Rashelle Isip is a New York City-based productivity consultant who helps entrepreneurs manage their time and energy so they can reduce stress, work less, and make more money in their businesses. She has been featured in Fast Company, NBC News, The Washington Post, Business Insider, NPR, Huff Post, Fox Business, and The Atlantic. Get access to her free guide, 10 Simple Ways to Make Your To-Do Lists More Effective, by clicking here.


  1. Marcie Lovett

    On my electronic calendar, I set recurring alerts for things that need to be done regularly so I don’t forget – like changing the furnace filter and getting an oil change for the car.

    • Rashelle

      A great idea! I’ve also found recurring alerts to be lifesavers. If I happen to be using a paper planner, I make sure that for every task I cross off, I immediately schedule the next one.


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