Is your desk overflowing with files?
Wondering how to keep everything organized and tidy?
In this post, I offer a few tips to help you get your files in order, so you can find what you need, when you need it.
Sounds good, right?
Let’s get started!
Keep active files on your desk.
There’s no sense in keeping files on top of your desk that you don’t use regularly — it is a waste of space and interferes with your work flow.
Comb through your files and pull out those that are currently active, anywhere from the present week to current month.
If you work in a public or otherwise shared space, you might also want to reconsider keeping highly sensitive or private documents on top of your desk.
Archive your inactive and sensitive files in a desk drawer or cabinet.
Store files in an organizer.
Stacking files on top of one another is a disaster waiting to happen; one false move and you’ll trigger a messy paper avalanche!
Opt for a file organizer instead. Not only does an organizer keep your files tidy, but it also limits the physical amount of files you can have on top of your desk at any one time.
There’s many different organizers out there from which you can choose: horizontal or vertical, wire frame, plastic, wood or metal, pocket files and wall files.
Create a storage system.
Now it’s time to create a little storage system for your files. Remember, it doesn’t matter how you organize your files as long as the system makes sense to you and you can work with it.
You might decide to alphabetize your files, group similar file types together, say client files with client files, or devise certain sections of your organizer for documents to review, incoming and outgoing materials and so on. Feel free to label the different partitions of your organizer to help you remember which files go where.
How about you? Do you have a particular filing problem that needs some solving? Let’s see if we can’t help you out! Join in the conversation and leave a comment below with your question!