The Ultimate Office Supply Checklist

posted in: Organizing 26

Image of office supplies and the phrase, The Ultimate Office Supply Checklist

Going shopping for office supplies?

Do you need help keeping track of what to purchase…or what to purchase in the first place?

In this post, I offer a list of office supplies commonly found in offices around the world.

Whether you’re restocking your office, or need a shopping list for a new one, this office supply checklist has got you covered!

Be sure to check out the end of the post for a roundup of some of my favorite office supply products.

Disclosure: I did not receive any compensation, financial, or otherwise, in any shape, form, type, or sort for using, reviewing, or mentioning any of the office supply companies or brands listed below. As an Amazon Associate I earn from qualifying purchases. Some links in this post may be Amazon.com affiliate links, which means I may receive a commission from Amazon.com, at no cost to you, if you make a purchase using one of those links. I only recommend products and services that I know or trust to be of high quality, whether an affiliate relationship is in place or not.

 

Paper

  • Printer paper
  • Three-hole punched paperz
  • Graph paper
  • Tracing paper
  • Carbon paper
  • Color card stock
  • Heavy-duty card stock
  • Wrapping paper
  • Greeting cards and envelopes
  • Business cards
  • Letterhead

Envelopes and Boxes

  • #10 regular envelopes (4 1/8 x 9 1/2 inches)
  • Legal envelopes
  • Padded legal envelope mailers
  • Postage stamps
  • Envelope sealer
  • Packaging bubble
  • Cardboard boxes (small, medium, large)

Notebooks and Notepads

  • Composition notebooks
  • Spiral-bound notebooks
  • Legal pads
  • Steno pads

Binder Items

  • Binders
  • Binder tabs
  • Binder pockets
  • Clear binder document holders
  • Hole puncher
  • Three-hole puncher

Filing Cabinet

  • Manila folders
  • Hanging folders
  • Folder tabs

Small Office Supplies

  • Stapler
  • Staples
  • Stapler remover
  • Scissors
  • Box cutter
  • Paperclips (small, medium, large)
  • Binder clips (small, medium, large)
  • Clear cellophane tape dispenser
  • Clear cellophane tape
  • Masking tape
  • Packing tape
  • Duct tape
  • Sticky notes (small, medium, large)
  • Bookmark sticky flags (small, medium, large)
  • Bookmarks
  • White glue
  • Rubber cement
  • Tacky wall mount gum
  • Hanging hooks
  • Magnifying glass

Writing Implements

  • Pencils
  • Pencil sharpener
  • Mechanical pencils
  • Mechanical pencil lead refills
  • Erasers
  • Pens
  • Black all-purpose markers
  • Highlighters
  • Rubber stamps
  • Ink pad
  • Correction fluid
  • Dry/Wet erase board
  • Dry/Wet erase markers
  • Dry/Wet erase spray
  • Ruler
  • Protractor
  • Compass
  • T-square

Office Storage

  • Bookends
  • Paperweight
  • Magazine holders
  • Bulletin board
  • Pushpins
  • Letter opener
  • Pen holder
  • In/Out box
  • Document sorter/holder
  • Supply trays and containers

 

Electrical Items

  • Computer and monitor
  • Keyboard
  • Mouse
  • Printer
  • Toner or print cartridges
  • Telephone
  • Speakerphone
  • Headset
  • Postage meter
  • Projection device
  • Photocopier
  • Digital camera
  • Lamps
  • Label maker
  • Laminating machine
  • Scanner
  • Fax machine
  • Shredder
  • Extension cords
  • Surge protectors

Miscellaneous

  • First-aid kit
  • Flashlight
  • Fire extinguisher
  • Disinfectant wipes
  • Hand sanitizer
  • Window cleaner
  • Paper toweling
  • Facial tissues
  • Broom
  • Dustpan
  • Vacuum cleaner
  • Garbage bags
  • Twine
  • Batteries
  • Shredder oil
  • Computer screen and keyboard cleaner
  • Pressured air (to clean keyboard)
  • “Open/Close” sign to hang on exterior door

Furniture

  • Desk
  • Chairs
  • Filing cabinets
  • Tables
  • Bookcases
  • Shelves
  • Safe
  • Waste basket
  • Recycling bin

Some of My Favorite Office Supplies

I love visiting office supply stores. I get a real kick out of browsing the aisles, looking at all the different products, and of course, stocking up on tried-and-true favorites.

Below you’ll find a list of some of my all-time favorite office supplies. I’ve used many of these products for years. This list covers many different products, from daily tools, to cleaning supplies, to office equipment.

I hope you have fun exploring and trying out some of my hand-picked favorite office supplies.

Happy shopping!

Disclosure: I did not receive any compensation, financial, or otherwise, in any shape, form, type, or sort for using, reviewing, or mentioning any of the office supply companies or brands listed below. Some links in this post may be Amazon.com affiliate links, which means I may receive a commission from Amazon.com if you make a purchase using one of those links.

Dixon Ticonderoga Wood-Cased #2 HB Pencils

I’m a bit of a pencil snob. I abhor pencils made from cheap materials, as well as those that do not sharpen well. That’s why I absolutely love Dixon Ticonderoga pencils. They are solidly built, and sharpen consistently to a nice point. What’s more, they even have decent erasers at the end of them! You’ll definitely want to have several of these around your office at all times.

Staedtler 2-Hole Metal Pencil Sharpener

If you purchase pencils, you’ve got to have a pencil sharpener on hand, right? I prefer hand-held manual pencil sharpeners as they offer more sharpening control. Unfortunately, not all manual pencil sharpeners are created equal. I’ve always found Staedtler metal pencil sharpeners to be highly effective. The sharpening blade grips the pencil nicely, and allows you to sharpen a pencil easily, which all add up to some exquisite pointy pencil tips.

Staedtler Mars Plastic Premium Quality Vinyl Eraser

Let’s face it: poorly-made office supplies are a waste of time, energy, and money. If you’ve ever used a pencil eraser that tears paper and leaves unsightly smudges, then you know what I’m talking about. Staedtler Mars Plastic erasers are, in my opinion, the absolute best erasers. They erase pencil graphite cleanly and smoothly, without ripping or tearing paper. Plus, these eraser don’t dry out, which so many other erasers tend to do over time.

Pilot G2 Retractable Premium Gel Ink Roller Ball Pens

I love, love, love these pens. I’ve searched far and wide to find a gel ink roller pen that is comfortable to use, writes cleanly, and doesn’t bleed or dry out when it in use. Fortunately, Pilot G2 Retractables are relatively easy to find in stores. My go-to pen is the Pilot G2 Retractable .7 mm width in black. The pens do come in a variety of colors and widths, so there’s a little bit of something for everyone. What I also like about these pens is that they have refillable cartridges, which cuts down on waste.

Swingline Light-Duty Paper Punch

Sure, you can purchase three-hole-punched paper in reams, but for those times when three-hole-punched paper isn’t available or when you’re punching holes in a document that wasn’t printed on three-hole punched paper, this light-duty paper punch is the tool for you. One quick punch, and a document is ready to be placed into a three-ringed binder. Easy peasy.

Clear Sheet Protectors 

These are a bit of a luxury, but they are sooo worth it! If you refer to documents in binders on a daily basis, then you know how grubby and dirty looking the pages can become over a short period of time. Between the oils from your hands, dirt and grime, and pages tearing or ripping, things can become quite messy, and fast. Clear sheet protectors are an easy way to keep those pages looking both clean and neat, plus they make flipping through pages a breeze.

Softech Natural Light Smart LED Lamp

I was a bit skeptical when I receive this lamp as a gift. I have an overhead light at my workspace: did I *really* need a desk lamp? Turns out, I was wrong! This slim and easy-to-use LED lamp adds a nice, bright light to my desk. I use the lamp when I’m working on the computer, or when I’m doing close work at the desk, such as writing in my planner, or review documents. There’s four types of light settings: reading, studying, reviewing, and bedtime, and you can adjust the intensity of each of the settings with the push of a button. The lamp has a retractable folding arm, so you can adjust the angle of the light as you like, and fold up the lamp when you’re not using it. What’s more, the lamp has a convenient USB charger on the side, and has a timer function, too.

Twelve South BookArc for MacBook

Want to store your MacBook laptop without it being bumped or damaged? You should definitely invest in a sturdy laptop stand! Before I received my Twelve South BookArc as a gift, my laptop just sat on my desk when not in use. I used to pray nothing bad would happen to it as it sat on upon the desk when I wasn’t using it. But now? I just close the cover to the laptop, and turn it on it’s side, and voila! The BookArc frees up space on my desk and puts my mind at ease. Plus, it’s super-sleek and modern-looking.

Clorox Disinfecting Antibacterial Wipes

It’s always a good idea to have antibacterial wipes around in the office. Whether you want to wipe down surfaces during cold and flu season, clean up messy food or beverage spills, or wipe down all those dusty or grimy desks, counters, and doorknobs, these wipes are a must-have. These disinfecting antibacterial wipes are extremely easy to use: just pull them out of the canister, and they’re ready to wipe down whatever goo, dust, grime, or what have you.

Puffs Ultra Soft & Strong Facial Tissues

Just like antibacterial wipes, it’s a good idea to have facial tissues on hand at the office. I like the Puffs brand because they are made with lotion and are soft on the nose. This can especially be a lifesaver when it’s cold and flu season, or when you happen to have an unexpected a sneezing or coughing fit. Yes, these ultra soft & strong facial tissues may cost a little bit more, but they are totally worth the cost!

The Order Expert’s Calendar Printables 

Calendars are a must when it comes to keeping track of time, be it at work, home, or school. Unfortunately, many calendars are limited in their layout, format, dates, and poor readability. That’s exactly why I created The Order Expert’s Calendar Printables. This clean and professional-looking calendar system allows you to mix and match calendar formats to your heart’s content. I use these printables to plan out small personal and professional projects; it’s wonderful to pick out my favorite format(s), print out my calendar, and get on with my planning. Click here to learn more about this practical calendar system.

Disclosure: I did not receive any compensation, financial or otherwise, in any shape, form, type, or sort for using, reviewing, or mentioning any of the office supply companies or brands listed above. Some links in this post may be Amazon.com affiliate links, which means I may receive a commission from Amazon.com if you make a purchase using one of those links.

 

Want Help Organizing that Office?

If you want help decluttering and organizing your office, I offer professional organizing services and organizing mindset coaching. Click here to learn more about how to work with me. 

Want to get organized the easy-peasy way? My eBook, 31 Easy Ways to Get Organized in the New Year is filled with quick tips to help you bring more order to your space. Click here to learn more.

Want more office organization tips? You might be interested in these posts:

Image of a manila folder and the phrase, How to Organize a Filing Cabinet

How to Organize a Notebook or Journal

How to Organize a Notebook for Work

Image of a phone and binder and the phrase, How to Organize a Binder

How about you? What do you think of the above list? Are there any office supplies you’d like to add? Join the conversation and leave a comment below!

Disclosure: I did not receive any compensation, financial, or otherwise, in any shape, form, type, or sort for using, reviewing, or mentioning any of the office supply companies or brands listed above. As an Amazon Associate I earn from qualifying purchases. Some links in this post may be Amazon.com affiliate links, which means I may receive a commission from Amazon.com, at no cost to you, if you make a purchase using one of those links. I only recommend products and services that I know or trust to be of high quality, whether an affiliate relationship is in place or not.

Follow Rashelle:
Rashelle Isip is a New York City-based professional organizer and productivity consultant who helps people get organized so they can stress less, have more fun, and be happier at home. Her work has been featured in Good Housekeeping, Fast Company, Cosmopolitan, The Washington Post, Business Insider, and The Atlantic. Get access to her free guide, 3 Smart Steps to Organizing Your Home, by clicking here.
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26 Responses

  1. Jennifer Andrews
    |

    Thank you so much for the checklist! I usually forget the small office supplies and things like disinfection wipes. I use much more of those than I realize. I haven’t considered a fire extinguisher an office supply before but I will have to check the expiration date on ours now.

    • Rashelle
      |

      You are quite welcome, Jennifer. I have a friend who once had a fire in her office. Thanks to her planning, they had a working fire extinguisher, flashlights, and walkie-talkies handy. In case you were wondering, the fire was contained and extinguished and everyone was Ok. It always pays to be prepared. Thanks for stopping by!

  2. Deanna
    |

    Very much appreciate the checklist. I have to resupply my office and this hits all the major items. I will be printing this off to take with me. Thank you!

    • Rashelle
      |

      You are welcome! I hope it helps you.

  3. Wolfie53
    |

    I don’t actually have an office but I always spent time at the office supply aisle in practically every store. Maybe I can convince my parents to let me have the desk in the living room…..

  4. JK
    |

    Thank you so much for the checklist! My list would be incomplete without your help!

    • Rashelle
      |

      You are quite welcome! Glad to be of help.

  5. Rachel
    |

    This is such a great, comprehensive checklist. It made me realize how much stuff I needed to get! Thanks for sharing this.

    • Rashelle
      |

      You’re quite welcome, Rachel!

  6. Hope
    |

    This is so fantastic. There are items on this list I has not even thought of.
    Thank you for this.

    • Rashelle
      |

      You’re welcome, Hope! 🙂

  7. Kimberly
    |

    Perfect List!!!

    • Rashelle
      |

      Thanks! You’re quite welcome, Kimberly.

  8. Vikki Hoffee
    |

    How about tissues and Hand Sanitizer and maybe even an open /close sign or a return back in sign ?

    • Rashelle
      |

      Those are great ideas, Vikki. They are certainly common in any office/workplace and I’ll be sure to add them above. Thanks for stopping by and for your comment!

  9. LNWeaver
    |

    Thanks for this list of office supplies. I just moved so I have to restock my study. I’ll make sure to get all those types of paper you mentioned which includes printer paper and other types.

    • Rashelle
      |

      You’re most welcome!

  10. surur
    |

    This is fantastic, i don’t have an office this time but in the future i hope.
    Thanks you to help those who don’t have some off these stuff .

    • Rashelle
      |

      You’re welcome!

  11. Stephanie Edmonds
    |

    Great list!! I love office supplies!

    • Rashelle
      |

      You’re welcome, Stephanie!

  12. Nur Wijaya
    |

    Awesome list! I am moving into my first job, and this will set me up so well since day one at work. Thanks so much!

    • Rashelle
      |

      Congratulations on your first job, Nur! You are quite welcome for the office supply list. I hope it helps you as you do your shopping. You may also want to check out the printable PDF version of the office supply list, as well as a printable PDF monthly office supply tracker in my Free Resource Library. If you haven’t yet done so, you can sign up for it here: https://www.theorderexpert.com/signup/ Best of luck to you in your new position!

  13. Hannah Schroeder
    |

    Thanks for this extensive list of office supplies! I don’t think most people would remember to include a filing cabinet with hanging folders and tabs. I’d imagine that those things might be hard to get in large quantities from stores. Maybe office equipment dealers carry them in larger quantities.

    • Rashelle
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      You are most welcome, Hannah!

  14. you don't know me
    |

    Useful, this site help me to finish my project.