The Ultimate Office Supply Checklist

posted in: Organizing | 25

Image of office supplies and the phrase, The Ultimate Office Supply Checklist

Going shopping for office supplies?

Do you need help keeping track of what to purchase…or what to purchase in the first place?

In this post, I offer a list of office supplies commonly found in offices around the world.

Whether you’re restocking your office, or need a shopping list for a new one, this list has got you covered!

Disclosure: This post contains affiliate links, which means that I may receive a commission if you click on the link and make a purchase from the affiliate.



  • Printer paper
  • Three-hole punched paper
  • Graph paper
  • Tracing paper
  • Carbon paper
  • Color card stock
  • Heavy-duty card stock
  • Wrapping paper
  • Greeting cards and envelopes
  • Business cards
  • Letterhead

Envelopes and Boxes

  • #10 regular envelopes (4 1/8 x 9 1/2 inches)
  • Legal envelopes
  • Padded legal envelope mailers
  • Postage stamps
  • Envelope sealer
  • Packaging bubble
  • Cardboard boxes (small, medium, large)

Notebooks and Notepads

  • Composition notebooks
  • Spiral-bound notebooks
  • Legal pads
  • Steno pads

Binder Items

  • Binders
  • Binder tabs
  • Binder pockets
  • Clear binder document holders
  • Hole puncher
  • Three-hole puncher

Filing Cabinet

  • Manila folders
  • Hanging folders
  • Folder tabs

Small Office Supplies

  • Stapler
  • Staples
  • Stapler remover
  • Scissors
  • Box cutter
  • Paperclips (small, medium, large)
  • Binder clips (small, medium, large)
  • Clear cellophane tape dispenser
  • Clear cellophane tape
  • Masking tape
  • Packing tape
  • Duct tape
  • Sticky notes (small, medium, large)
  • Bookmark sticky flags (small, medium, large)
  • Bookmarks
  • White glue
  • Rubber cement
  • Tacky wall mount gum
  • Hanging hooks
  • Magnifying glass


Writing Implements

  • Pencils
  • Pencil sharpener
  • Mechanical pencils
  • Mechanical pencil lead refills
  • Erasers
  • Pens
  • Black all-purpose markers
  • Highlighters
  • Rubber stamps
  • Ink pad
  • Correction fluid
  • Dry/Wet erase board
  • Dry/Wet erase markers
  • Dry/Wet erase spray
  • Ruler
  • Protractor
  • Compass
  • T-square

Office Storage

  • Bookends
  • Paperweight
  • Magazine holders
  • Bulletin board
  • Pushpins
  • Letter opener
  • Pen holder
  • In/Out box
  • Document sorter/holder
  • Supply trays and containers

Electrical Items

  • Computer and monitor
  • Keyboard
  • Mouse
  • Printer
  • Toner or print cartridges
  • Telephone
  • Speakerphone
  • Headset
  • Postage meter
  • Projection device
  • Photocopier
  • Digital camera
  • Lamps
  • Label maker
  • Laminating machine
  • Scanner
  • Fax machine
  • Shredder
  • Extension cords
  • Surge protectors


  • First-aid kit
  • Flashlight
  • Fire extinguisher
  • Disinfectant wipes
  • Hand sanitizer
  • Window cleaner
  • Paper toweling
  • Facial tissues
  • Broom
  • Dustpan
  • Vacuum cleaner
  • Garbage bags
  • Twine
  • Batteries
  • Shredder oil
  • Computer screen and keyboard cleaner
  • Pressured air (to clean keyboard)
  • “Open/Close” sign to hang on exterior door


  • Desk
  • Chairs
  • Filing cabinets
  • Tables
  • Bookcases
  • Shelves
  • Safe
  • Waste basket
  • Recycling bin

How about you? What do you think of the above list? Are there any office supplies you’d like to add? Join the conversation and leave a comment below!

Disclosure: This post contains affiliate links, which means that I may receive a commission if you click on the link and make a purchase from the affiliate.

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25 Responses

  1. Jennifer Andrews
    | Reply

    Thank you so much for the checklist! I usually forget the small office supplies and things like disinfection wipes. I use much more of those than I realize. I haven’t considered a fire extinguisher an office supply before but I will have to check the expiration date on ours now.

    • Rashelle
      | Reply

      You are quite welcome, Jennifer. I have a friend who once had a fire in her office. Thanks to her planning, they had a working fire extinguisher, flashlights, and walkie-talkies handy. In case you were wondering, the fire was contained and extinguished and everyone was Ok. It always pays to be prepared. Thanks for stopping by!

  2. Deanna
    | Reply

    Very much appreciate the checklist. I have to resupply my office and this hits all the major items. I will be printing this off to take with me. Thank you!

    • Rashelle
      | Reply

      You are welcome! I hope it helps you.

  3. Wolfie53
    | Reply

    I don’t actually have an office but I always spent time at the office supply aisle in practically every store. Maybe I can convince my parents to let me have the desk in the living room…..

  4. JK
    | Reply

    Thank you so much for the checklist! My list would be incomplete without your help!

    • Rashelle
      | Reply

      You are quite welcome! Glad to be of help.

  5. Rachel
    | Reply

    This is such a great, comprehensive checklist. It made me realize how much stuff I needed to get! Thanks for sharing this.

    • Rashelle
      | Reply

      You’re quite welcome, Rachel!

  6. Hope
    | Reply

    This is so fantastic. There are items on this list I has not even thought of.
    Thank you for this.

  7. Kimberly
    | Reply

    Perfect List!!!

    • Rashelle
      | Reply

      Thanks! You’re quite welcome, Kimberly.

  8. Vikki Hoffee
    | Reply

    How about tissues and Hand Sanitizer and maybe even an open /close sign or a return back in sign ?

    • Rashelle
      | Reply

      Those are great ideas, Vikki. They are certainly common in any office/workplace and I’ll be sure to add them above. Thanks for stopping by and for your comment!

  9. LNWeaver
    | Reply

    Thanks for this list of office supplies. I just moved so I have to restock my study. I’ll make sure to get all those types of paper you mentioned which includes printer paper and other types.

  10. surur
    | Reply

    This is fantastic, i don’t have an office this time but in the future i hope.
    Thanks you to help those who don’t have some off these stuff .

  11. Stephanie Edmonds
    | Reply

    Great list!! I love office supplies!

  12. Nur Wijaya
    | Reply

    Awesome list! I am moving into my first job, and this will set me up so well since day one at work. Thanks so much!

    • Rashelle
      | Reply

      Congratulations on your first job, Nur! You are quite welcome for the office supply list. I hope it helps you as you do your shopping. You may also want to check out the printable PDF version of the office supply list, as well as a printable PDF monthly office supply tracker in my Free Resource Library. If you haven’t yet done so, you can sign up for it here: Best of luck to you in your new position!

  13. Hannah Schroeder
    | Reply

    Thanks for this extensive list of office supplies! I don’t think most people would remember to include a filing cabinet with hanging folders and tabs. I’d imagine that those things might be hard to get in large quantities from stores. Maybe office equipment dealers carry them in larger quantities.

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