Do you use need help figuring out how to organize a notebook for work?
Are you looking for a few methods to organize information quickly, and easily when it comes to taking notes and planning projects?
As much as technology is used in the work environment, there’s something extremely satisfying when it comes to using a notebook for work.
A plain notebook allows you to take a step away from screens and devices and focus on one thing: getting your thoughts, ideas, and notes out of your head and into a notebook.
Notebooks allow you to organize information in countless ways, easily, and quickly, with a plain old pen or pencil.
But, this isn’t much help if you don’t have the time to figure out how to section, divide, and maintain your notebook.
That’s where this collection of organization methods comes in!
In this post, I offer five different ways you can organize a notebook for your work.
You can use the following tips with any blank notebook of your choice; be it lined, plain, graph, wide, or college ruled.
Simply pick and choose the components that interest you the most, and start building your notebook.
You can use any combination of these organization methods for your needs when it comes to organizing items and information.
If you’re looking for even more instruction in notebook organization, be sure to check out my post, How to Organize a Notebook or Journal, by clicking here.
Organize a To-Do List Notebook
This is an easy way to create a compact to-do list at the office. With this method, you’ll be able to review your projects and tasks at the beginning and end of the day. While you will have to write information over again each day, you may find the act of rewriting will help you to remember the status of tasks and projects.
Here’s how to create a to-do list notebook:
1. Write down the date at the top of a blank page in your notebook.
2. Next, write down the name of one of your work projects. Skip between 5-10 lines, then write down the name of another one of your projects, skip 5-10 more lines, and write down your third project.
3. Starting with your first project, write down three relevant to-dos. Fill in to-dos for the other three projects.
4. Check off, or cross-off to-do list items as you complete them.
5. At the end of each day, start a new page with tomorrow’s date and project titles, and transfer any unfinished to-dos to the next day’s page. Add to-dos as needed.
Organize a Note-Taking Notebook
If you’re so inclined, you can designate this your “Meeting Notebook.” You’ll have everything you need for your meeting in one convenient location.
Here’s how to create a note-taking notebook:
1. Write “Table of Contents” at the top of the first and second pages in your notebook. You’ll use these two pages to create a convenient, you guessed it, Table of Contents.
2. On the front of the third page, write the number “1” in either the upper or lower right-hand corner. Turn the page, and write the number “2” on the upper or lower left-hand-corner. You can continue to number the pages in one sitting, or you can number the pages as you use the notebook.
3. When you’re ready to take notes, turn to page “1” (remember, this is the third page in the notebook). Write down the subject of your notes, and the date. Take notes as necessary.
4. When you are finished with your note taking, write down the subject and the corresponding page numbers in the Table of Contents at the front of the notebook. Continue with this process for each new entry.
Organize a Notebook for Meetings
Here’s how to create a notebook for meetings:
1. Write the name of the meeting and the date at the top of the page.
2. Underneath the meeting name and date, create a section called “Prep.” Use this area to jot down any ideas, information, thoughts, or points you want to present, discuss, or make note of at the meeting.
3. Next, create a section under “Prep” called “Notes.” You’ll use this area to take notes of information and facts presented at the meeting.
4. Under “Notes,” create a section called “Next Steps.” Use this area to write down the individual tasks, or to-dos you’ll need to take care of, post-meeting.
Organize a Project Notebook
This organization method works well if you are juggling several projects at work, and need a single, convenient location to store your notes.
Here’s how to create a project notebook:
1. Write down the names of your projects on a piece of scrap paper. Count up the total number of projects.
2. Divide your notebook into equal sections depending the total number of projects. If you have three projects, you’ll divide the notebook into three equal sections; if you have five projects, you’ll divide into five equal sections, and so on.
3. At the beginning of each section, fold the top of page downward to form a triangle, and write in the name of a single project. Continue until you’ve created a section for each project. You can also use sticky notes or flags to conveniently mark the project areas.
4. Take notes in the project areas as necessary.
Organize a Reference Notebook
This method allows you to write-in and store factual information in a single notebook. It’s an easy way of keeping information ready and available for you to use.
Here’s how to create a reference notebook:
1. Divide your notebook into four equal sections. At the front of each section, label a page as follows: A-F, G-L, M-R, and S-Z.
2. Divide each of the four notebook sections into six more sections. You’ll now write in the corresponding letters of the alphabet. So, for the first section, A-F, you’d divide it into six more sections, and would label those, A, B, C, D, E, and F. Continue until you’ve completely divided up the notebook.
3. Write information or notes into the corresponding sections. Update your notebook as necessary.
How about you? Do you use a notebook at work? How do you like to organize your information, ideas, and notes? Will you give any of the above organization methods a try? Join the conversation and leave a comment below!
Want Help Organizing Your Notebook or Journal?
If you want help organizing your notebook or journal, I offer professional organizing services and organizing mindset coaching. Click here to learn more about how to work with me.