{"id":8035,"date":"2023-11-13T00:00:00","date_gmt":"2023-11-13T05:00:00","guid":{"rendered":"https:\/\/www.theorderexpert.com\/?p=8035"},"modified":"2023-11-16T16:49:08","modified_gmt":"2023-11-16T21:49:08","slug":"planning-an-event-master-these-five-event-planning-time-stages","status":"publish","type":"post","link":"https:\/\/www.theorderexpert.com\/planning-an-event-master-these-five-event-planning-time-stages\/","title":{"rendered":"Planning an Event? Master These Five Event Planning Time Stages\u00a0"},"content":{"rendered":"\n
\"Woman<\/figure>\n\n\n\n

Wondering how to go about event planning<\/a> at work or home? <\/p>\n\n\n\n

Are you looking for a practical overview of what to expect while you’re planning? <\/p>\n\n\n\n

Planning<\/a> any event comes with a host of logistical issues and challenges.<\/p>\n\n\n\n

From managing people<\/a>, materials to transportation, there are so many different moving parts to consider!<\/p>\n\n\n\n

One key factor is how well you manage your time.<\/a><\/p>\n\n\n\n

In this post, you’ll find the five time stages which seem to pop up whenever you are planning a big event.<\/p>\n\n\n\n

You’ll also find some helpful tips to keep you on track.<\/p>\n\n\n\n

Now, on to the post!<\/p>\n\n\n\n

The Five Event Planning Time Stages<\/h2>\n\n\n\n

Stage 1: Event Preparation<\/h3>\n\n\n\n

This is where you brainstorm ideas, create a budget<\/a>, and so on. <\/p>\n\n\n\n

This stage starts several weeks or months in advance of an event.<\/p>\n\n\n\n

Stage 2: The Active Work Period<\/h3>\n\n\n\n

The heart of your planning efforts and where you work on the tasks you identified in Stage 1. <\/p>\n\n\n\n

This stage can last a few weeks or months.<\/p>\n\n\n\n

Stage 3: Counting Down the Days<\/h3>\n\n\n\n

Within two weeks of your event, things start to shift into high gear. <\/p>\n\n\n\n

Decisions<\/a> must be made quickly and swiftly.<\/p>\n\n\n\n

Stage 4: Event Day<\/h3>\n\n\n\n

This stage is unique in that it covers the event day itself. <\/p>\n\n\n\n

While you\u2019ve been putting in a lot of effort into your planning, you must tend to managing time within the event itself.<\/p>\n\n\n\n

Stage 5: Postevent<\/h3>\n\n\n\n

This stage is where you complete your planning process, from closing out accounts to doing a postevent evaluation. <\/p>\n\n\n\n

This segment lasts from a couple of days to two weeks postevent.<\/p>\n\n\n\n

As you can see, there\u2019s an awful lot of work that must occur at the right stage if you are to pull off a successful event.<\/p>\n\n\n\n

One poor decision or mismanaged task <\/a>can set your progress back days\u2026even weeks!<\/p>\n\n\n\n

Here\u2019s a handy guide to help you manage each individual event planning time stage, from specific tasks to complete, to items to watch:<\/p>\n\n\n\n

Stage 1: Event Preparation<\/h3>\n\n\n\n

What to do:<\/i> Set goals for your event.<\/p>\n\n\n\n

What\u2019s your purpose in holding the event? Who do you want to invite, what information do you want to discuss? <\/p>\n\n\n\n

Once you\u2019ve set goals<\/a>, it\u2019s time to draw up a schedule and plot out deadlines.<\/p>\n\n\n\n

What to look out for:<\/i> The urge to complete all your work at once.<\/p>\n\n\n\n

It\u2019s important to pace yourself and not get too rushed. <\/p>\n\n\n\n

Work slowly and steadily on your tasks; you\u2019ll deal with the details in due time.<\/p>\n\n\n\n

Stage 2: The Active Work Period<\/h3>\n\n\n\n

What to do:<\/i> Follow your work schedule.<\/p>\n\n\n\n

Review your schedule every couple of days to see where your work stands. <\/p>\n\n\n\n

You might have to rotate tasks a regular basis to ensure you\u2019ve at least started work on one aspect of your event.<\/p>\n\n\n\n

What to look out for:<\/i> Feeling as if you have all the time in the world.<\/p>\n\n\n\n

Succumbing to procrastination at this stage can be horribly detrimental to your planning. <\/p>\n\n\n\n

Avoid the temptation to put things aside until a later date.<\/p>\n\n\n\n

Stage 3: Counting Down the Days<\/h3>\n\n\n\n

What to do:<\/i> Finalize project components as best you can.<\/p>\n\n\n\n

Don\u2019t wait until the day before the event to complete your work. Y<\/p>\n\n\n\n

our days will soon be occupied with tasks and items you probably never imagined would be an issue! <\/p>\n\n\n\n

The more you can get done sooner, the better.<\/p>\n\n\n\n

What to look out for:<\/i> The urge to jump ship\u2026or steer it in a different direction.<\/p>\n\n\n\n

Now is not the time to start a new routine, be it a new workout schedule or app to help you plan your event. <\/p>\n\n\n\n

Stick with what works and focus your time on moving the event forward.<\/p>\n\n\n\n

Stage 4: Event Day<\/h3>\n\n\n\n

What to do:<\/i> Focus on managing time at the event.<\/p>\n\n\n\n

Shift your focus and work to prevent time blockages or delays throughout the day. T<\/p>\n\n\n\n

ake into account not only your own schedule or timeline, but the schedule of others and the event itself.<\/p>\n\n\n\n

What to look out for:<\/i> Not starting early enough.<\/p>\n\n\n\n

Give yourself the gift of time by getting a good night\u2019s rest and starting your day as early as possible. <\/p>\n\n\n\n

It\u2019s better to have a buffer of time at your disposal so you can deal with any issues that may come up.<\/p>\n\n\n\n

Stage 5: Postevent<\/h3>\n\n\n\n

What to do:<\/i> Celebrate and wrap things up.<\/p>\n\n\n\n

Congratulate yourself on a job well done. Do an event debrief, close out accounts and files.<\/p>\n\n\n\n

What to look out for:<\/i> Thinking you have all the time in the world to wrap things up.<\/p>\n\n\n\n

The longer you wait, the more you risk losing precious information that is still fresh in your mind.<\/p>\n\n\n\n

Take this opportunity to jot down notes and key learnings from your experience.<\/p>\n\n\n\n

<\/p>\n\n\n\n

Plan a large event event from start to finish<\/h2>\n\n\n\n

Event planning requires looking at the big picture and paying close attention to details on a regular basis.<\/p>\n\n\n\n

My event planning guide<\/a> will teach you how to plan a large social event step-by-step.<\/p>\n\n\n\n

And if you want me to help you organize your thoughts, ideas, and plans so you can work more productively, then check out my productivity consulting<\/a> services. Book a strategy session with me today!<\/p>\n\n\n\n

<\/p>\n\n\n\n

How about you? <\/i><\/span>Are you thinking about planning an event in the near future? What time management issue concerns you the most?<\/i> Join the conversation and leave a comment below!<\/i><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Wondering how to go about event planning at work or home? Are you looking for a practical overview of what to expect while you’re planning?<\/p>\n","protected":false},"author":2,"featured_media":26261,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"categories":[17,325],"tags":[573,574,142,184,18,19,414,415,62,741,72,881],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/8035"}],"collection":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/comments?post=8035"}],"version-history":[{"count":4,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/8035\/revisions"}],"predecessor-version":[{"id":26324,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/8035\/revisions\/26324"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media\/26261"}],"wp:attachment":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media?parent=8035"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/categories?post=8035"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/tags?post=8035"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}