{"id":7000,"date":"2023-07-06T00:00:00","date_gmt":"2023-07-06T04:00:00","guid":{"rendered":"https:\/\/www.theorderexpert.com\/?p=7000"},"modified":"2023-07-06T11:08:08","modified_gmt":"2023-07-06T15:08:08","slug":"what-to-keep-in-mind-when-organizing-an-event-at-a-hotel","status":"publish","type":"post","link":"https:\/\/www.theorderexpert.com\/what-to-keep-in-mind-when-organizing-an-event-at-a-hotel\/","title":{"rendered":"What to Keep in Mind When Organizing an Event at a Hotel"},"content":{"rendered":"\n
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Are you thinking about organizing an event<\/a> at a hotel, restaurant, or other venue in the near future? <\/p>\n\n\n\n

Do you want some tips to help make the process a little less stressful? <\/p>\n\n\n\n

Whether you’re planning a small business meeting<\/a>, a family reunion luncheon, or other function, having solid event planning tips in your back pocket is always a good idea. <\/p>\n\n\n\n

In this post, you’ll find a few helpful pointers to keep in mind as you organize your event.<\/a><\/p>\n\n\n\n

Begin planning as soon as possible.<\/h2>\n\n\n\n

When it comes to planning<\/a> any event, the sooner you begin planning, the better.<\/p>\n\n\n\n

Not only will you have ample time to organize everything, but you\u2019ll have a better chance of selecting a hotel that falls within your budget and needs.<\/p>\n\n\n\n

Are you just starting to think about hosting an event?<\/p>\n\n\n\n

Now\u2019s the perfect time to check out different hotels online and see what their offerings and amenities include.<\/p>\n\n\n\n

Set an attendee number for your event.<\/h2>\n\n\n\n

Are you throwing a small meeting<\/a> for 12 people, or an event for 120? <\/p>\n\n\n\n

Knowing how many people will attend your event is crucial when it comes to booking space at a hotel. <\/p>\n\n\n\n

Your hotel contact can better suggest the right types of room and\/or space for your needs.<\/p>\n\n\n\n

Also keep in mind, the more people you have, the more space you\u2019ll need, and the more money you can expect to spend for a room rental, food, audiovisual equipment, and the like.<\/p>\n\n\n\n

Request an Event information packet.<\/h2>\n\n\n\n

In addition to renting out meeting space, tables, chairs, and serving food, some hotels offer audiovisual services. <\/p>\n\n\n\n

A venue may event offer other event materials such as presentation materials or office supplies.<\/a> <\/p>\n\n\n\n

That being said, it\u2019s worth taking a look at what each hotel offers.<\/p>\n\n\n\n

Do keep in mind, services may vary by hotel location and size. <\/p>\n\n\n\n

Do your due diligence and ask for information packets for each of the hotel\u2019s you\u2019re considering.<\/p>\n\n\n\n

Maintain regular communication with contacts.<\/h2>\n\n\n\n

Once your event contract has been signed, the very best thing you can do is to stay in touch with your event planning contacts at the hotel. <\/p>\n\n\n\n

Your contact will probably stay in close contact with you, but it doesn\u2019t hurt to get, and stay in touch with them on your own.<\/p>\n\n\n\n

Do you have a question about the seating capacity for a ballroom? Need to update or change a request for audiovisual services?<\/p>\n\n\n\n

Maintaining regular communication with your event planning<\/a> team is crucial to ensuring a smooth-running event.<\/p>\n\n\n\n

How about you? Are you thinking about organizing an event at a hotel? What concerns you the most when it comes to planning? Join the conversation and leave a comment below!\u00a0<\/i><\/p>\n\n\n\n

Want help planning your party or event? I have an eBook<\/a> that can help you plan everything, from to start to finish. Order the eBook here.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Are you thinking about organizing an event at a hotel, restaurant, or other venue in the near future? Do you want some tips to help make the process a little less stressful? Whether you’re planning a small business meeting, a family reunion luncheon, or other function, having solid event planning tips in your back pocket […]<\/p>\n","protected":false},"author":2,"featured_media":24691,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"categories":[17],"tags":[1110,573,574,1148,16,18,19,415],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/7000"}],"collection":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/comments?post=7000"}],"version-history":[{"count":2,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/7000\/revisions"}],"predecessor-version":[{"id":24693,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/7000\/revisions\/24693"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media\/24691"}],"wp:attachment":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media?parent=7000"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/categories?post=7000"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/tags?post=7000"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}