{"id":6439,"date":"2023-06-16T00:00:00","date_gmt":"2023-06-16T04:00:00","guid":{"rendered":"https:\/\/www.theorderexpert.com\/?p=6439"},"modified":"2023-06-16T09:45:33","modified_gmt":"2023-06-16T13:45:33","slug":"10-tips-to-help-you-plan-a-large-party-or-event","status":"publish","type":"post","link":"https:\/\/www.theorderexpert.com\/10-tips-to-help-you-plan-a-large-party-or-event\/","title":{"rendered":"10 Tips to Help You Plan a Large Party or Event"},"content":{"rendered":"\n
\"\"<\/figure>\n\n\n\n

Are you going to plan a party<\/a> or event in the near future? <\/p>\n\n\n\n

Wondering how to keep track of ideas, guests, decorations, materials, and other details?\u00a0\u00a0<\/span><\/p>\n\n\n\n

Event planning<\/a> is full of details and requires a lot of thought and concentration. <\/p>\n\n\n\n

The good news is that it is fully doable. <\/p>\n\n\n\n

You just need time to do your work, as well as a way to keep your notes organized. <\/p>\n\n\n\n

In this post, you’ll find ten pointers to help you plan a large party or event. <\/p>\n\n\n\n

Want even more help planning your party or event?<\/p>\n\n\n\n

My eBook, How to Plan a Great Event in 60 Days<\/a><\/em>, can help you plan, from to start to finish. <\/p>\n\n\n\n

Choose a note-taking method.<\/h2>\n\n\n\n

Do you work better taking notes<\/a> with pen and paper, or are you more of a tablet or laptop person?<\/p>\n\n\n\n

There\u2019s really no right or wrong way to take notes. <\/p>\n\n\n\n

What really matters is that you can access and make changes to information in as comfortable a manner as possible.<\/p>\n\n\n\n

Whether you use a spiral-bound notebook <\/a>or a text editor on your tablet, be sure to date and update your notes on a regular basis so you have access to all the information you need.<\/p>\n\n\n\n

Brainstorm ideas as soon as possible.<\/h2>\n\n\n\n

Time <\/a>is at a premium whenever you\u2019re organizing a large event. <\/p>\n\n\n\n

The sooner you begin brainstorming ideas for your party, the better.<\/p>\n\n\n\n

Jot down any ideas you may have regarding the theme, decorations, invitations, food\/beverage options, music, etc. <\/p>\n\n\n\n

Don\u2019t worry about organizing this information right now, the goal is to just get everything down on paper. <\/p>\n\n\n\n

You can always edit, add-on, or delete items later.<\/p>\n\n\n\n

Organize your thoughts.<\/h2>\n\n\n\n

By now you should have come up with several ideas for your event. Now it\u2019s time to organize everything. <\/p>\n\n\n\n

Which ideas or thoughts naturally go together? <\/p>\n\n\n\n

Once you\u2019ve organized your thoughts<\/a>, you can start creating lists to help you keep track of items to purchase, or tasks to complete. <\/p>\n\n\n\n

For example, if you were planning an outdoor barbecue, you\u2019d probably want to make lists of food to buy, cooking supplies, and decorations.\u00a0<\/p>\n\n\n\n

Create a timeline.<\/h2>\n\n\n\n

When are all the different activities going to take place at your party or event? <\/p>\n\n\n\n

It\u2019s a bit challenging presenting awards to guests if they\u2019re waiting on the buffet line for dinner! <\/p>\n\n\n\n

Draw a timeline for your event, and be sure to plot out all the different activities. <\/p>\n\n\n\n

Do you have enough preparation time between each of your event\u2019s activities? \u00a0 \u00a0<\/span>\u00a0<\/p>\n\n\n\n

Don’t store details in your Mind.<\/h2>\n\n\n\n

There\u2019s only so much information you can store in your mind at any given time. <\/p>\n\n\n\n

Instead of wasting your time and energy trying to remember something, just jot it down in your notes.<\/a> <\/p>\n\n\n\n

The same thing applies to any details you need to check on, or concerns or questions you need answered. <\/p>\n\n\n\n

When in doubt, write it out.<\/p>\n\n\n\n

Create a reference document.<\/h2>\n\n\n\n

Consider putting together a master reference<\/a> document with important details and lists related to your event. <\/p>\n\n\n\n

This may include the event location, time and date, guest and invitation information, as well as important phone numbers, email addresses and the like.<\/p>\n\n\n\n

Make a centralized storage location for items.<\/h2>\n\n\n\n

Prepare a space in your home to store all items related to your event. <\/p>\n\n\n\n

It\u2019s much easier to keep tabs materials if they are stored in the same location. <\/p>\n\n\n\n

You can store anything and everything in this area, from decorations and supplies to signage, favors, brochures, and flyers.<\/p>\n\n\n\n

Assign specific tasks to your party or event helpers.<\/h2>\n\n\n\n

Chances are, you\u2019ll have several different people helping you at your event. <\/p>\n\n\n\n

Make the most of the help available to you by identifying specific roles and tasks for your helpers. <\/p>\n\n\n\n

Who will be responsible for certain tasks and activities? <\/p>\n\n\n\n

For example, who will be in charge of setting up decorations, preparing and plating food, or marketing the event?\u00a0<\/p>\n\n\n\n

Organize your communications.<\/h2>\n\n\n\n

What\u2019s that you say? Effective communication is key when hosting a large function. <\/p>\n\n\n\n

Speak clearly, and simply about your needs and concerns. <\/p>\n\n\n\n

Give explicit instructions, or better yet, write them down ahead of time so your helpers will have a guide to follow. <\/p>\n\n\n\n

Likewise, you may want to consider whom people should turn to if they have a question or a concern.\u00a0<\/p>\n\n\n\n

Have a backup plan.<\/h2>\n\n\n\n

It\u2019s always a good idea to have a backup plan, just in case things don\u2019t go as planned. <\/p>\n\n\n\n

You may want to devise a contingency timeline in case of delays, or pack up extra supplies in case you need them.\u00a0<\/p>\n\n\n\n

How about you? Which large party or event will you be planning this year? What event planning items concern you the most? Join the conversation and leave a comment below!<\/i><\/p>\n\n\n\n

Want help planning your party or event? My eBook, How to Plan a Great Event in 60 Days<\/a><\/em>, can help you plan, from to start to finish. <\/p>\n","protected":false},"excerpt":{"rendered":"

Are you thinking of planning a large-scale party or event in the near future?<\/p>\n

Wondering how to keep track of ideas, guests, decorations, materials, and other details? <\/p>\n

In this post…<\/p>\n","protected":false},"author":2,"featured_media":24415,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"categories":[17],"tags":[1110,573,26,16,18,19,415,1111],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/6439"}],"collection":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/comments?post=6439"}],"version-history":[{"count":1,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/6439\/revisions"}],"predecessor-version":[{"id":24417,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/6439\/revisions\/24417"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media\/24415"}],"wp:attachment":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media?parent=6439"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/categories?post=6439"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/tags?post=6439"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}