{"id":3993,"date":"2022-10-01T00:00:00","date_gmt":"2022-10-01T04:00:00","guid":{"rendered":"https:\/\/www.theorderexpert.com\/?p=3993"},"modified":"2023-11-11T12:39:49","modified_gmt":"2023-11-11T17:39:49","slug":"time-management-tip-how-to-effectively-manage-time-in-a-meeting","status":"publish","type":"post","link":"https:\/\/www.theorderexpert.com\/time-management-tip-how-to-effectively-manage-time-in-a-meeting\/","title":{"rendered":"How to Manage Time in a Meeting"},"content":{"rendered":"\n
\"How<\/figure>\n\n\n\n

Are you looking for tips on how to manage time<\/a> in a meeting?<\/p>\n\n\n\n

Do you want a way to keep your meetings streamlined and on schedule<\/a>? <\/p>\n\n\n\n

We\u2019ve all attended meetings that have run late. <\/p>\n\n\n\n

Appointments <\/a>are delayed, people become grumpy, and everyone always wonders where the time went\u2026<\/p>\n\n\n\n

Managing time during a meeting is a delicate operation. <\/p>\n\n\n\n

If you\u2019re not careful, time can run away from you like an out-of-control freight train barreling down the tracks! <\/p>\n\n\n\n

In this post, you’ll find several tips to help you better manage time in a meeting. <\/p>\n\n\n\n

With careful planning and proper management, you can keep your meeting in sync with the clock.<\/p>\n\n\n\n

The following tips will help you keep things moving along in a timely fashion.<\/p>\n\n\n\n

Create an agenda with time references.<\/h2>\n\n\n\n

Creating an agenda<\/a> with time references makes it easy to manage time in a meeting. <\/p>\n\n\n\n

You\u2019ll know exactly when, and for how long, you should cover agenda items.<\/p>\n\n\n\n

What\u2019s a time reference? A time reference is a specific amount of time listed next to an agenda item. <\/p>\n\n\n\n

A time reference can be a general amount of time, such as ten minutes, or a specific span of time, such as from 10:30 A.M. \u2013 10:40 A.M.<\/p>\n\n\n\n

Make a point to add time references for each item on your meeting agenda. When in doubt, give yourself more time than you think you may need. <\/p>\n\n\n\n

You can always cut agenda<\/a> items short if the need arises.<\/p>\n\n\n\n

Identify and work with a timekeeper.<\/h2>\n\n\n\n

Contrary to popular belief, managing time in a meeting is not the responsibility of the timekeeper; it is responsibility of the meeting manager. <\/p>\n\n\n\n

A timekeeper\u2019s job is to keep track of the time and to accordingly alert the meeting<\/a> manager. <\/p>\n\n\n\n

It is up to the meeting manager to make sure agenda items are appropriately covered.<\/p>\n\n\n\n

What should you do if you\u2019re managing a meeting? First, you should identify a person who is available and willing to serve as your timekeeper. <\/p>\n\n\n\n

You should then review the agenda with your timekeeper to make sure they understand each of the agenda time references. <\/p>\n\n\n\n

You should also let your timekeeper know of any specific or unique time checks you\u2019d like during the meeting.<\/a><\/p>\n\n\n\n

Minimize disturbances.<\/h2>\n\n\n\n

Disturbances can quickly disrupt the flow of meetings, not to mention add on unexpected minutes. <\/p>\n\n\n\n

If you\u2019re running a meeting, you need to do everything within your power to minimize disturbances.<\/p>\n\n\n\n

There are many different ways to minimize disturbances in a meeting. <\/p>\n\n\n\n

You can eliminate visual and auditory distractions, keep meeting attendees focused, and maintain order in a meeting space.<\/p>\n\n\n\n

Here\u2019s several practical ways to minimize disturbances in your meetings:<\/p>\n\n\n\n