{"id":3810,"date":"2023-09-28T00:00:00","date_gmt":"2023-09-28T04:00:00","guid":{"rendered":"https:\/\/www.theorderexpert.com\/?p=3810"},"modified":"2023-09-28T17:36:20","modified_gmt":"2023-09-28T21:36:20","slug":"organizing-tip-event-planning-101-planning-large-event","status":"publish","type":"post","link":"https:\/\/www.theorderexpert.com\/organizing-tip-event-planning-101-planning-large-event\/","title":{"rendered":"What to Keep in Mind When You’re Planning a Large Event"},"content":{"rendered":"\n
\"\"<\/figure>\n\n\n\n

Are you thinking of planning<\/a> a large event in the near future?<\/p>\n\n\n\n

Not sure where to start or what to keep in mind as you plan?<\/p>\n\n\n\n

Today\u2019s post is an mini-event planning guide.<\/p>\n\n\n\n

It will help you keep the most important information front and center as you make arrangements for the big day.<\/p>\n\n\n\n

I\u2019ve culled the following tips from my past experiences organizing large events as a public relations professional.<\/p>\n\n\n\n

Ready for the event planning<\/a> tips? Great! Here we go…<\/p>\n\n\n\n

Have your budget in hand.<\/h2>\n\n\n\n

First things first, figure out how much money you are willing to spend for your event.<\/p>\n\n\n\n

Be honest with yourself about your budget<\/a>!<\/p>\n\n\n\n

Having an idea of your budget range will help you automatically lean towards the services and goods that you can actually afford.<\/p>\n\n\n\n

Event costs can easily skyrocket in a heartbeat, especially if you get caught up in the moment and start adding on items you didn\u2019t budget for.<\/p>\n\n\n\n

Have a fixed budget and stick to it.<\/p>\n\n\n\n

Start planning as soon as possible.<\/h2>\n\n\n\n

Chances are if you think you are starting to plan too early for a large event<\/a>, you\u2019re probably starting at the right time.<\/p>\n\n\n\n

Event venues and vendors can get booked up months ahead of time, sometimes even years!<\/p>\n\n\n\n

It\u2019s better to play things safe to start your planning<\/a> sooner rather than later.<\/p>\n\n\n\n

What’s more, you\u2019ll have more time do some comparison shopping. <\/p>\n\n\n\n

This includes time for you to visit venues and talk with vendors. <\/p>\n\n\n\n

You’ll also have a better chance of getting your choice of venue and vendors on the day and time you wish.<\/p>\n\n\n\n

Read and understand the fine print.<\/h2>\n\n\n\n

Disclaimer: I am not a lawyer. If you have questions about contracts or agreements, seek counsel from a qualified legal professional. <\/em><\/p>\n\n\n\n

You are spending way too much money on a single day to let a little laziness create a potentially difficult or costly situation for you.<\/p>\n\n\n\n

Carefully read and understand the fine print in all of your contracts and working agreements before<\/strong> you sign.<\/p>\n\n\n\n

If you are unsure of what something means, ask! There\u2019s no shame in asking questions.<\/p>\n\n\n\n

Remember, you are the one plunking down a lot of money for your event, so you better know what you are getting yourself into.<\/p>\n\n\n\n

You can ask the venue or vendor for more clarity. You may also want to consider seeking professional legal counsel. <\/p>\n\n\n\n

Disclaimer: I am not a lawyer. If you have questions about contracts or agreements, seek counsel from a qualified legal professional.<\/em><\/p>\n\n\n\n

Don\u2019t make assumptions.<\/h2>\n\n\n\n

While it\u2019s easy to get caught up in the excitement of planning a large event, be extra careful to keep a level head. <\/p>\n\n\n\n

It’s important not to make any assumptions about any information you may come across.<\/p>\n\n\n\n

Here\u2019s an example for you. I once booked a conference room in a hotel. <\/p>\n\n\n\n

I thought the conference room was in well-located breezeway or hall. <\/p>\n\n\n\n

But, it turns out the conference room was located in a separate building behind the hotel. <\/p>\n\n\n\n

You had to walk through the hotel, across an active and busy parking lot to get to the conference room.<\/p>\n\n\n\n

If I hadn’t made that assumption, I probably would have asked more questions. <\/p>\n\n\n\n

So let this be a lesson to you to keep an open mind, ask plenty of questions, and not make any assumptions.<\/p>\n\n\n\n

How about you? Which of these tips are you going to follow? Join the conversation and leave a comment below! <\/em><\/p>\n\n\n\n

Want help planning your party or event? I have an event planning eBook <\/a>that can help you plan. <\/p>\n","protected":false},"excerpt":{"rendered":"

Are you thinking of planning a large event in the near future? Not sure where to start or what to keep in mind as you plan?<\/p>\n","protected":false},"author":2,"featured_media":25910,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"categories":[17],"tags":[573,574,142,575,26,16,18,549,576,577,130],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/3810"}],"collection":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/comments?post=3810"}],"version-history":[{"count":2,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/3810\/revisions"}],"predecessor-version":[{"id":25911,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/posts\/3810\/revisions\/25911"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media\/25910"}],"wp:attachment":[{"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/media?parent=3810"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/categories?post=3810"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theorderexpert.com\/wp-json\/wp\/v2\/tags?post=3810"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}