Visit any meeting throughout the world and you’ll most likely find a timekeeper.
Whether it’s an inanimate object, such as a computer, phone, watch or clock,or a human watching the clock, a timekeeper’s job is to only, well, keep time. As far as managing that time, well that’s another story!
Here’s some tips on how to make peace with the timekeeper and yourself (if you ever find yourself presenting):
Block out time.
Decide or determine the minimum and maximum amount of time that you can spend and/or are allowed for a meeting or presentation. Having a clear understanding of start and stop times will help keep the meeting/presentation in check.
Practice timing yourself in advance.
As with all things, practice makes perfect. Practice a presentation ahead of time to gauge how long it takes to present. You might also want to make notes of where you should be in your presentation at different minute marks.
TAKE CONTROL OF YOUR CALENDAR.
The Order Expert’s Guide to Time Management is a hands-on workbook that provides practical solutions to common, everyday time management problems.
Practice presenting with a timekeeper.
A presentation dynamic changes as soon as you have one other person in the room with you. If you can, practice presenting with the same timekeeper to become more comfortable with them giving you your time checks. As an added bonus, they might be able to give you some pointers on your presentation.
A timekeeper is only as good as the value that is put on the timekeeper.
Lastly, the thought of having a timekeeper for a meeting is one thing, but in the end it all boils down to whether or not the timekeeper’s role is respected. More accurately it all comes down to whether or not you recognize and abide by the time that you have already set aside for yourself. In sum, you truly make time what it is.
How about you? How do you approach keeping time in a meeting?