Organizing Tip: Simple Ways to Keep Your Email in Check

posted in: Organizing 2

Is your email account about to explode?Image of an envelope

Need some tips to keep your emails under control?

For today’s post, I thought I would provide a few simple ways to help you keep your email in check. Sometimes simplicity is all you need when it comes to keeping your inbox lean.

Don’t be afraid to delete items you no longer need.

Did you finish reading or browsing an email that requires no other action from you? Why not delete the email immediately? There’s no use in keeping an email or several emails that you will not refer to in future; these messages will only clog up your mailbox. Making friends with the delete button daily will payoff in the long-run; you won’t have to waste time reviewing whether or not you need to keep or delete an email.

Keep the last email in an email string for your records.

If you regularly participate in long email exchanges (of which I do not recommend, but sometimes you gotta do what you gotta do) and want to keep a record of your notes, sort through your emails by subject and keep only the last email in a string in the email exchange. You’ll be able to reference the entire conversation in one convenient email. Double check the email thread to make sure it has all the information you need.

Please note: This tip usually only works well if people are continually replying back to one another using the previous email message; same subject, same people copied on the message, etc. If someone replies to the exchange using a different subject header or starts a new email, this tip won’t be as helpful.

Download and save PDFs, JPGs and other files.

Are you saving a bunch of emails just because they contain valuable PDFs, JPGs, or any other file types? If there’s another place where you can store these types of files, such as your computer or cloud, you should do so! Sort emails by attachments and start downloading/saving files appropriately. You’ll have instant access to the files you need and will free up some space in your email system.

Conduct seasonal unsubscribes.

You probably sign up for various newsletters, mailings, coupons, and other email subscriptions on a regular basis throughout the year. Start a new habit by going through your mailbox and unsubscribing from lists you are no longer interested receiving every time the calendar hits a new season, or every four months. If over the course of any season it is glaringly obvious you no longer want to receive emails from a particular sender, go ahead unsubscribe from that list immediately.

Now to you…do you have any email tips or tricks to share? Leave a comment below and join in the conversation!

Follow Rashelle:
Rashelle Isip is a New York City-based professional organizer and productivity consultant who helps people get organized so they can stress less, have more fun, and be happier at home. Her work has been featured in Good Housekeeping, Fast Company, Cosmopolitan, The Washington Post, Business Insider, and The Atlantic. Get access to her free guide, 10 Simple Ways to Make Your To-Do Lists More Effective, by clicking here.
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2 Responses

  1. Mike

    I have signed up but can’t seem to find the promised “FREE ebook, 10 Chaos-Kicking Tips for a Clutter-Free Closet”. Where is it? Thanks and best regards, Mike

    • Rashelle

      Hello Mike, I’m sorry to hear you are having difficulties downloading my free eBook. I’ve sent you an email with details on how to download the eBook. If you have any difficulties, please let me know and I’ll help set things straight. Thanks again for subscribing to the blog. I hope you find the eBook helpful! Best, Rashelle