How to Organize a Party

Wondering how to organize a party at home or at work?

Are you looking for helpful party organization tips so you can plan your upcoming event with ease?

Who doesn’t love a party?

Enjoying a party as a guest is easy. You just show up, eat, drink and be merry!

But organizing a party…well that’s a different beast altogether.

In this post, you’ll find several key points to help you organize a party.

Looking for a step-by-step guide to help you plan that event with ease? Check out my eBook, How to Plan a Great Event in 60 Days.

Figure out what type of party you want to have.

What type of party do you want to hold?

You could throw a:

  • Surprise party
  • Birthday party
  • Anniversary party
  • Graduation party
  • Get well party
  • Housewarming party
  • Baby shower party
  • Engagement party
  • Bridal shower
  • Congratulations party
  • Block party
  • Pool party
  • Costume party
  • Retirement party
  • Farewell party
  • …or a just because party, well, just because!

At this point in time, it helps to have a rough idea of how many people you will want to invite to your party.

Create your budget.

How much money are you willing to spend on your party?

This includes invitations, food, drink, table and seat settings, decorations, music, and entertainment.

You’ll definitely need to create a budget for yourself to keep things in check.

Be brutally honest with yourself here. You don’t want to end up over budget after all is said and done.

Which of the above items are the most and the least important to you?

Select the venue, date, and time.

Where are you going to hold your party?

Your home, a friend’s home, hotel, office, banquet hall, community center, pool, park or house of worship?

Will you need to get a permit, license, or book a venue to hold the party?

On what day and time are you going to hold your party?

Create a guest list.

Based on your budget and venue arrangements, you’ll need to confirm a few things related to your guest list.

You need to identify not only how many people you’ll invite, but the specific guests you’re going to invite.

How you will you invite guests? Via paper invitation, phone, text, social media application or carrier pigeon?

Will your guests be able to invite others or not?

If you are throwing a party on behalf of someone, be sure to ask for a list of people they’d like to invite.

Send Guest invitations.

What if you organized a party and no one came?

When preparing invitations, be sure to include the location, date, time, invitees, RSVP date as well as contact information, directions and any other notes.

Send invitations a couple of weeks in advance of your party to give people a chance to check/clear/hold their calendars and RSVP.

Make and confirm other arrangements.

Are you throwing a party with additional arrangements such as music and entertainment?

Now’s the time to make and confirm those arrangements.

Pay careful attention to pricing, dates, services, and times for set-up and break-down.

Make a list of supplies and go shopping.

Make a list of supplies that you’ll need: food, drink, beverages, decorations, place settings, and furniture.

Take the list with you when you go shopping.

Buy non-perishables first, followed by perishables as you get nearer to the party date.

Give Yourself plenty of time.

Always, always give yourself more time than you think you may need to set up for a party.

It is far easier to have much too much time on your hands than to have too little.

You’ll be thankful for that extra time when the decorations, food & beverages, music/entertainment take longer to prepare than expected.

You’ll also appreciate having some time to spare when you realize you need to make a last-minute trip to the store (hey, it happens!)

Enjoy your party.

You’ve worked hard, now it’s time to go and have some fun!

Welcome your guests, enjoy food, drink, dancing, conversations and the company of one another.

I have an event planning guide that could help you plan your party or event. Click here to find out more.

If you want to organize your thoughts, ideas, and plans so you can work more productively, let’s talk. Click here to schedule a strategy session with me.

How about you? Which of the above tips are you going to follow to help you plan your event? Leave a comment below and join in the conversation!

5 Unexpected Things You Need to Organize a Work Notebook Mockup
About the Author

Rashelle

Rashelle Isip is a New York City-based productivity consultant who helps successful entrepreneurs and business owners manage their time and energy so they can reduce stress, work less, and make more money in their businesses. She has been featured in Fast Company, Forbes, NBC News, The Washington Post, NPR, and The Atlantic. Get her free guide, 5 Unexpected Things You Need to Organize a Work Notebook, by clicking here.

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