How to Be an Organized Event Planner 

Wondering how to be an organized event planner at work or at home?

Are you planning a large and lavish business dinner or a small casual birthday party?  

Keeping track of all the details can become overwhelming very quickly!

In this post, you’ll find a few quick organizing tips to help you keep things in order for an event of any size.

Prepare an event timeline

One of the first things you should do when planning an event is to write down your event activities.

Take a couple of minutes to brainstorm and jot down all of your ideas.

This can be anything and everything from the arrival of guests, meals, dancing, presentations, speakers, and dancing.

You should then organize these activities according to when they will take place throughout the event.

Which items will come first, second, third or fourth?

You should also include time to set up the event and clean up afterwards.

Make lists

Lists can be true lifesavers, especially when you’re busy attending to other items as you plan your event.

You can use to-do lists to keep track of items you need to buy, set up, or borrow.

You can also make a list of event items that are on your mind or a running list of to-dos on the day of the event.

Put together a “must-have” bag

Whether your event is at a local hotel or in the park, a must-have bag is something all event planners should have.

What is this bag?

It’s simply a collection of materials you’ll need to help you run your event smoothly and make your guests comfortable.

For the picnic example, you might pack a carry on bag with a pair of safety scissors, tape, signage, twine, and clothes pins or clips to secure a tablecloth to a picnic table.

You could also pack disinfectant wipes, small bandages, sunblock, insect repellant, and other items to help you prepare for your picnic.

Review information often

There’s no sense to organize information and event materials if you don’t review them!

Be sure to review the progress of your event planning on a regular basis.

What did you finish last week? What needs to be done this week or next week?

How is the preparation for your event coming along overall?

Keep in mind ,you’ll review information more and more frequently (perhaps a couple of times a day) the closer you get to your event date.

Plan a Large event from start to finish

Event planning requires looking at the big picture and paying close attention to details on a regular basis.

My event planning guide will teach you how to plan a large social event step-by-step in a few months’ time.

And if you want me to help you organize your thoughts, ideas, and plans so you can work more productively, then check out my productivity consulting services. Book a strategy session with me today!

How about you? Which of the above tips resonated most with you? Join the conversation and leave a comment below!

5 Unexpected Things You Need to Organize a Work Notebook Mockup
About the Author

Rashelle

Rashelle Isip is a New York City-based productivity consultant who helps successful entrepreneurs and business owners manage their time and energy so they can reduce stress, work less, and make more money in their businesses. She has been featured in Fast Company, Forbes, NBC News, The Washington Post, NPR, and The Atlantic. Get her free guide, 5 Unexpected Things You Need to Organize a Work Notebook, by clicking here.

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